Accounting Support Assistant – Sheriff Job – Sherburne County Sheriff’s Office


Summary of work

Performs professional accounting work involving the preparation and maintenance of financial records and reports for the sheriff’s office. Follow accounting policies and procedures to prepare, maintain and analyze financial records necessary to meet internal and external reporting requirements. The Finance/Conservation Analyst requires technical knowledge, independent judgment, accuracy and the ability to meet multiple deadlines. This position also requires working directly with prison inmates.

*Accounting/Finance Duties and Responsibilities: * Prepare, analyze, record, maintain and reconcile complex financial transactions; in accordance with standardized methods and procedures.

Prepare a variety of financial reports for state and federal agencies, ensure compliance with reporting requirements of state and federal laws.

Assist the staff of the various divisions with accounting and financial matters; provides information on financial matters, upon request.

Prepare analysis and reconciliation of Keefe Banking general ledger accounts. Maintain customer accounts, coordinate billing practices.

Code disbursements of various funds, maintain procedures for accuracy. Prepare to upload into Excel to produce checks and money order registers.

Assist or perform routine financial audits in accordance with established departmental policies.

Responsible for proper management and tracking of large sums of money; responsible for accurately receiving funds from inmates, calculating and collecting payments, and preparing funds for deposit at a financial institution.

Perform grant analysis, review receipts and disbursements to ensure compliance with county policy and grant requirements.

Process invoices, receipts, deposits, expense recoveries, refunds and service forfeitures in a timely manner.

Investigate and resolve discrepancies with invoices or payments and make appropriate adjustments to systems and records. Review reports, accounts, forms, invoices and other related documents to ensure they are complete, accurate and in accordance with established procedures.

Prepare various monthly and quarterly reports for internal and external clients, including monthly sales tax and quarterly grant FSRs.

Interact with other members of the work unit, the public, vendors, departments, and various state and federal agencies to exchange detailed and/or technical information. This includes initiating conflict resolution with vendors, vendors, and agency staff regarding billing and payment issues.

Coordinate the resources necessary to maintain the optimal functioning of the prison commissariat and sales services.

*Duties and Responsibilities of the Prison Commissioner: * In the prison, supervise and work alongside inmate workers who carry out inmate orders.

In prison living units, check inmate orders with each inmate.

Manage the operations and transactions of the prison commissariat; collaborating with vendors, resolving issues/problems and making money deposits and transfers in a timely manner.

Maintain accurate inmate accounts to include a variety of deposits and deductions; reconcile and balance the drawer weekly.

Develop and maintain respectful and cooperative working relationships.

Regular and reliable presence according to the work schedule of the service.

Knowledge, skills and abilities required Thorough knowledge of government accounting practices.

Ability to make high level decisions according to standard procedures in a wide variety of situations.

Ability to recognize, assess and manage difficult situations, conflicts or problems in an effective and timely manner.

Ability to prepare and understand complex documents, correspondence, information and reports.

Ability to communicate effectively with diverse populations.

Thorough knowledge of standard office practices, procedures and techniques.

Thorough knowledge of accounting software, MS Office products or comparable office programs.

Minimum qualifications

Associate’s/technical degree in accounting or related field and three years of accounting experience with some financial reporting experience, or an equivalent combination of education and experience. Bachelor’s degree is preferred.


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