CWC is recruiting an Accounting Technician III-Accounts Receivable


Position: Accounting technician III-Accounts receivable

Classified personnel

2660 Peck Ave, Riverton, Wyoming

kind of position
Regular full time

**For further consideration, please submit your application by the initial review date of February 3, 2022. Attach an up-to-date resume and cover letter. Curriculum vitae/CV and cover letter can be attached in .docx or .pdf format or listed in the space provided in the application. If documents are attached, simply indicate “see attachment” in the space provided in the application. For assistance, please email [email protected] or call 307-855-2112.**

Position Summary

The Accounting Technician III – Accounts Receivable performs a variety of complex administrative and financial support tasks as needed to expedite the processing of college accounts receivable.

Core Duties and Responsibilities

  1. Maintains all college accounts receivable including reconciling reports with the general ledger, managing periodic billing statements as required, etc. ; prepare and distribute annual student tax information (1098T).
  2. Meets with students, parents and third-party payers to ensure understanding of CWC registration systems and payment expectations. Educates students regarding account transactions i.e. fees, payments, help, billing, credits, etc. ; works with students to ensure payment of accounts by enforcing college policies and procedures, establishing payment plans to avoid non-payment, and answering questions about account charges; pursues collection of unpaid debts, processes bad checks, etc. Must use creativity and good judgment as well as knowledge of CWC policies and federal and state regulations to address each student’s unique situation. Regularly uses this creativity to generate means for students to pay for registration and other expenses.
  3. Issues refunds to students weekly after analyzing all account credits for accuracy and eligibility. Contacts other CWC departments to make adjustments when inaccuracies/deviations are discovered. Prepares and processes electronic and paper check refunds.
  4. Liaises with representatives of outside agencies regarding student education billing costs, i.e. Tribal Agencies, Manpower Services, National Service Trust, NOLS, etc. . ; may negotiate settlement amounts for outstanding obligations to the college.
  5. Coordinates with the registration office to verify current and non-attending students and reconcile semester account balances. Works closely with and as financial aid backup to ensure student scholarships are correct and complete and disbursed in a timely manner.
  6. Creates and updates numerous detailed reports to review, adjust and evaluate ever-changing processes to meet complex student account expectations and criteria.
  7. Monitors the general ledger to ensure proper accounting of accounts receivable; ensures the proper processing of charges billed from the various departments to external agencies; reconciles accounts receivable reports with general ledger balances. Reconciles and explains to other departments the relationships between processes and transactions and the expected results of client accounts and these departments.
  8. Analyzes and determines which accounts should be sent to collection agencies. Negotiates with these agencies for payment agreements.
  9. Performs related tasks as required.

Job specifications

Minimum qualifications

  • Education
    • College degree with an associate degree from a regionally accredited institution of higher education recognized by the U.S. Department of Accounting, Accounting, General Finance, or related field.
  • Experience
    • Four (4) years of related experience performing above or related duties.
  • Licenses/certifications
  • Special qualifications
  • Statement of equivalence
    • Equivalent combinations of education and experience from which comparable knowledge and ability can be acquired may be considered on a case-by-case basis
  • Special qualifications

Knowledge, skills and abilities

  1. Knowledge of current basic accounting or bookkeeping; general office maintenance and practices; filing systems (alpha and numeric), word processing, database, presentation and spreadsheet applications, especially Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and in-depth knowledge of several Ellucian modules Colleague; composition of letters, grammar, spelling and punctuation; operating a personal computer; operation of standard office equipment; basic mathematics; interpersonal communication skills and telephone etiquette; basic public relations; basic budgeting practices and processes.
  2. Master the operation of PC computer, calculator, fax machine, ten-key pad, etc. ; customer and interpersonal relationships.
  3. Ability to accurately, efficiently and effectively process digital data; communicate effectively, verbally and in writing; communicate in a professional and helpful manner in person and on the telephone; relates to a diverse population in a professional and helpful manner and maintains composure in difficult situations; multi-task and organize, prioritize and track multiple projects and tasks to completion with attention to detail; work independently with frequent interruptions; effectively identify and resolve problems related to day-to-day administrative operations; perform basic mathematical calculations; maintain strict confidentiality related to sensitive administrative information; use a personal computer (Windows) using various programs (MS Word, PowerPoint, Excel, etc.) to produce or compose official documents, reports and records; operate standard office equipment; effectively identify and resolve issues related to assigned tax rights; develop effective working relationships with managers, supervisors, colleagues, suppliers, contractors and the public.

Monitoring level

Works under the general supervision of the Director of Finance.

Working environment

Reasonable accommodation will be extended to otherwise qualified persons with a legally recognized disability.

  • Equipment used
    • Standard office equipment includes a personal computer, calculator, fax machine, ten-key touch calculator, telephone module, scanners, copier and telephone.
  • Physical requirements
    • The tasks require a variety of physical activities, which generally do not involve muscle strain, such as walking, standing, stooping, sitting, reaching and lifting light objects. Frequent interaction with the public is necessary in the operation of the cashier’s desk. Speaking, hearing and seeing regularly are necessary in the normal course of performing the job. Joint dexterity of the eyes, hands and fingers is required to perform certain essential functions. Mental application uses memory for details, verbal instructions, emotional stability, discriminative thinking, and creative problem solving.
  • Environmental conditions
    • The incumbent typically works in a typical office environment with appropriate air conditioning controls.
  • CWC is an Educator and Equal Opportunity Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and people with disabilities. If you have a disability and would like to request an accommodation to apply for a position, please call 307-855-2112 [email protected]

Wage scale
$19.08 – $21.47

CWC is an Educator and Equal Opportunity Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and people with disabilities.

If you have a disability and would like to request an accommodation to apply for a position, please call 307-855-2112 or email [email protected].

Apply now!

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