Step-by-step guide to buying accounting software in the UK


If you’re running a business in the UK or looking for UK accounting software to meet your accounting needs, you’ve already started on the right path to easing your workload and setting yourself up for success!

Not only does accounting software help you keep track of your finances, it can also help automate many accounting processes, ensuring you’re focusing on the right things.

That said, choosing the right accounting software in the UK is never an easy decision. With a plethora of software on the market to choose from, it can become very overwhelming very quickly and you may find yourself too confused to think straight.

That’s where this article should help! Here, we’ll walk you through the essential steps required to buy the two-part UK accounting software. In part one, we’ll look at what you should consider when assessing your business needs. In the second part, we will see some common mistakes to avoid, so as not to encounter short or long-term problems.

Part 1: Assess your needs

You may have already decided to buy UK accounting software, but that’s just the first step! You need to do a thorough analysis of your organization’s pain points, as well as other needs, which will guide your search for the right software. Here are some things to consider:

  • What will be the main use of UK accounting software?

The answer to this question will probably be simple, but depending on the nature of your organization, this answer may change. If you run a service business, the primary use cases will be payroll and other billing, but if you run a product business, there may be other use cases to consider, depending on the nature of the product.

  • Who will be the main users?

This is an important question because it will determine how many licenses you will need to purchase, and therefore how many conversations you will need to have internally before deciding on the right software. If you have multiple teams that will need access to accounting software, then you will need to communicate with multiple internal stakeholders to ensure they find the right support in the software you are considering.

  • Does your software include built-in support for UK taxes?

While it’s certainly not a mandatory requirement, it’s a nice feature that’s almost on par with a must-have feature. Indeed, even if it is theoretically possible that your accounting team takes care of taxes manually, it is a considerable saving of time if the software does it manually. And your team will thank you too!

  • Does your software offer personalized insights based on your store data?

This is another feature that may or may not be required in your organization, but will guarantee your chances of advancing in the future. As the nature of data continues to evolve and the amount of data continues to grow commercial contexts Across industries, companies that can extract valuable insights from their data will become differentiators in the future.

Now let’s look at some common mistakes to avoid when deciding which UK accounting software to buy.

Part 2: Common mistakes to avoid

Now that you’ve assessed your needs, you’ve probably chosen the right software for them. However, before you make your decision, use the following questions to make sure you don’t end up making mistakes that will hurt your business in the long run.

  • Does the accounting software have good usability?

This is an important question because it does not put forward the needs of your organization but rather those of the people who will use the software itself. And in the short and long term, the users will become the decisive factor – if they can use the software as intended, the needs of the organization will be met. Otherwise, if the software is too clunky, users will get frustrated, leading to further organization-wide issues.

  • Is the organization open and transparent in its communication?

While this question can be asked in a variety of contexts, in this particular case, this question can remove any barriers to goal setting and feedback. The organization will need to include all important stakeholders – everyone from management to actual users – so that everyone is on the same page in terms of what needs to be accomplished through the software. Otherwise, the lack of clarity will impact everything from software adoption to overall impact.

  • Does this accounting software focus on data security?

Every business produces a massive amount of data and this should also be considered when evaluating accounting software. After all, thousands of bills will be generated throughout its use, and without proper security measures, this sensitive data can fall into the wrong hands. Especially these days, there is no price too high to pay to know that your data is completely secure with UK accounting software.

  • Will UK accounting software be just as effective on a large scale?

This is an important question because every business is always growing, all the time. And if a particular piece of software ceases to be effective on a large scale, it may be best to avoid it altogether. Our Dext accounting software takes into account the needs of all levels of organizations – and can only be used by accountants if the organization needs it!

In conclusion

Each software has its pros and cons, and being able to match them to your organization’s needs will show you the way forward when it comes to implementing accounting software in the UK. Once you ask yourself these questions, we hope you’ll be in a better position for your buying decisions!

You can also consider Dext accounting software for your organization’s accounting needs – and if you find it answers all your questions, then this might be just the thing for you!

Posted on February 18, 2022


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